Get a bouquet of daffodils from the contactless flower shop around the corner, jump back and forth between live streams from the club and the theatre on Friday evening, move the gym into the living room with home workout videos. In times of staying home, we improvise freely according to the motto “The Show Must Go On”. And when it comes to bureaucracy in companies, it is also time to rethink.
PAPERLESS WORKING IN TIMES OF CORONA
Apart from the practical benefits of digitizing quality control, the contactless functioning of your business during social distancing can determine whether and how seamlessly your business concept survives the corona economic crisis.
The current government restrictions to protect the population are creating a lot of solidarity and creativity within your own four walls. However, not everyone can work in a home office, so it is now essential to carry out activities at the workplace as contactless as possible to reduce the exchange of germs to a minimum. In this way, you not only protect your employees and can limit absences due to illness, but you also create a collaborative and safe working environment.
THE 5 GOOD REASONS
Analogue work is certainly catching on with photography enthusiasts, but when it comes to productive and structured processes, the days of paper lists are over. Here are 5 good reasons why it’s time to declare war on paper chaos and use a checklist app:
1. BE A TEAM PLAYER
A share of the work is half the work. Optimizing work processes means no longer working out ideas and plans in silence in the closet, but communicating them quickly and efficiently. Digital checklist software makes this possible: Divide upcoming tasks in real-time and in a transparent way. If everyone is at the same level, misunderstandings and discrepancies can be prevented more efficiently.
2. WORK SUSTAINABLY
In 2020, there are no more excuses, attach importance to sustainable corporate management. The introduction and maintenance of climate-friendly measures are in the interest of humankind, so there can be no compromises. A paperless office is contemporary and creates space and order for alternative and therefore, innovative thinking.
3. MAKE IT EASIER FOR YOU
Save yourself the hassle of searching through ring binders, shelves and desk drawers. A digital checklist app gives you access to a wealth of information at any time.
4. FOCUS ON QUALITY
Saving on paper means shortening work processes; conversely, this increases the scope for high-quality process optimization. Quality controls should be transparent and always traceable. Compliance is of central importance for companies today. Do not leave this to chance, like the illegible writing of a colleague.
5. BE INDEPENDENT
With the digital checklist software, you are ready for action at any time and any place. This not only makes you flexible but also prevents unnecessary procrastination. You can access analyses and plan future inspections via your smartphone, even during periods without inspections and audits.
WHICH INDUSTRIES NOW BENEFIT FROM DIGITAL CHECKLISTS
Online shops, in particular, are currently endeavouring to continue supplying their customers with shipments — and preferably without contact. Paperless working makes this possible. This works just as well for ordering as it does for logistics, right up to the delivery of the shipment at the front door. At present, for example, parcel delivery companies no longer require signatures for parcels, but confirm digitally that they have met the addressee themselves.
But the COVID-19 crisis has also brought about a change in thinking in other industries. While in the food and catering sector many restaurants and cafés are switching to self-collection or delivery services, in other sectors too, certain restrictions have to be accepted when working on-site to protect the health of employees.
Controls in manufacturing, logistics and transport, as well as in the pharmaceutical industry, require that consistent quality be guaranteed under more challenging conditions. Here, too, digital working facilitates cooperation among employees. Digital quality assurance is an attractive alternative for many: the quality level remains constant, and information about the inspections can be exchanged without contact. Paper as a possible transmission medium is eliminated.
The only thing that remains important here is to make sure that everyone has their mobile device at their disposal. After all, scientists are still not one hundred per cent sure about how the virus is transmitted.
THIS IS HOW YOU PROFIT FROM PAPERLESS WORKING
A checklist app like Lumiform is a mobile inspection application that supports companies in numerous industries. Digital quality assurance enables you and your company to:
- Conduct inspections from anywhere and at any time using a smartphone or tablet.
- Add photos and notes of problems to a checklist online.
- Share and assign corrective actions or inspections with employees.
- Schedule regular inspections to monitor safety practices and stay informed of missed/incomplete inspections.
- Save time and money with automatic reports that can be shared instantly.
- Contactless working and a paperless office.
- Evaluate the results of internal audits and inspections and identify trends.